PDM to Information System...!

My manager asked me to modify PDM Enterprise 2009 to be asInformation System for all our data (doc, xls, jpg, wmv....etc) ,he wants me to create Data card as information system
lets say I selected a word file inside the vault "quotation.doc"
so in the data card there must be :

name of the company
company type (prospect or customer)
Employee :
address :
Phone :
software : Autocad or SolidWorks...etc

Lets say that I entered the company name, so the address, phone,software and employees who they are inside that company must appearautomatically in the data card

I was thinking to make lists, and to control the drop-down list bythe value inside the data card but that would be headache wheneverwe want to add one company or update the information for thecompany. I don't know in that case if its better to make SQLtables. or normal lists from the pdm administration tools.
and It will be very headache to control the lists by the companyname

please take a look at the attachment and then you would understandwhat i wanted to explainSolidworksSolidworks Pdm enterprise Pdm