For design teams of any size, it is important to keep track of your design data as the design progresses. A Product Data Management (PDM) application is a good start. It manages CAD data from one centralized location, keeps track of revisions, maintains links between files and controls access through authorizations.

That said, PDM solutions don't solve all of the challenges around managing and sharing data with non-engineering personnel. Learn more in the following blog:

https://blogs.solidworks.com/solidworksblog/2020/10/is-managing-files-really-enough.html