Introduction

A risk matrix is a matrix that is used during risk assessment to define the level of risk by considering the category of probability of occurrence and the category of consequence severity (the impact of the risk). Risk matrix is a simple mechanism used to increase visibility of risks and assist management decision making.

Companies want to be able to configure the Risk Matrix; based on their company Risk Strategy or in order to comply with risk standards.

Risk Matrix Configuration

The 2022X GA release introduced a new configuration option, called ‘Configure Risk Matrix’, which is available with the ‘Risk Management’ widget that comes with the ‘Project Manager’ (DPM) role.
It provides a way to configure the Risk Matrix size, its labels, and colors.

Using the ‘Configure Risk Matrix’ option, available  in the ‘Risk Management’ widget toolbar, administrator can create a new ‘Risk Matrix configuration’ or update / replace an existing one.

Create a new / update existing Risk Matrix configuration

The Leader of a project can create a new Risk Matrix configuration or update an existing by uploading a JSON file.

Tip: You can export the existing default Risk Matrix configuration into a JSON file as a baseline and then, configure it for your own needs.

Using the JSON file, you can configure:

• The Risk Matrix title
• Names and Labels for the X and Y axis
• Risk Level names
• Colors
• Matrix size

Once the JSON file is modified, you can:

• Select “Create New” to upload  the JSON file as a new Risk Matrix configuration and have it available in addition to the default matrix.
  If the JSON file has a valid configuration, a preview of the new Risk Matrix configuration is available before creation.
  
• Or you can select “Replace Existing” to replace the JSON file with existing Risk Matrix configuration
  Note: You cannot replace the default configuration. Using “Replace Existing," you can update the title, name, labels for the X and Y axis, and the Risk Level name and colors only. You cannot update the size of the matrix cells, or the X and Y-axis values.
  
  

Associate the new Risk Matrix configuration with Program

Set the Program to be associated with the new Risk Matrix configuration in the ‘Where Used’ field, to make the configuration available when creating risks.

Using the configuration for a risk

Every risk created in the platform must be based on Risk Matrix configuration.

When dealing with Risk Management in the 3DEXPERIENCE platform, we are referring always to risks in the context of a project.

The Risk Matrix configuration is set based on the context of the newly created risk.

• Risk is created in a context of a Project
• This Project belongs to a Program
• This Program is associated with a Risk Matrix configuration
  --> This Risk Matrix configuration is used for the new Risk

Creating a Risk and selecting a project as its context (mandatory field)

The system automatically displays the Risk Matrix configuration based on selected context:

• In case the context (project) has no Risk Matrix configuration, Default Risk Matrix configuration is used.
  Project does not belong to any program or the project belongs to a program, which is not associated with any configuration.
• In case the context (project) belongs to a program, which is associated with a Risk Matrix configuration, this configuration is used.

The following video illustrates the ‘Risk Matrix Configuration’ capability in more detail: