I've recently joined a company that is using Solidworks, and our setup is that we have a vault server with a couple floating licenses.  There has been some debate as to how to best manage the files and projects within the vault. 

I have been trying to find a manual or guide that I could read to explain the how the vault is intended to be used so that we could best implement it. Unfortunately, my searches of the web have come up short.  Could anyone recommend some books worth reading on this topic?

A couple questions that I'm trying to answer:

1. Is there a specific method of how the projects are supposed to be organized in the vault or are there many methods?  Are there examples showing the advantages of those methods somewhere?

2. Should commonly used parts/assemblies be placed in a separate project and linked or dropped into the first project that uses them?  (examples are common fasteners like 4-40 socket cap screws)

Thanks in advance,

Seth