First off, I inherited this work station and network file structure from a departed designer (a few months back). In addition I am fairly new to solidworks in terms of creating models and producing Mfg dwg sets. 

I have attached some screenshots to try  help illustrate some issues.

1.  How would a major assy model(Row 1_03.SLDASM  become a library part?   This wreeks havoc when working on Dwg set and trying to save and check back in  (can not put library tool box items into the vault?).   A better question is how to get the assy and all children out of library/toolbox ?  I believe I have run sldsetdocprop.exe some time ago, but I am not sure that did anything...  and now thinking about it,  I don't think I figured out how to run that on a file that is tied up in the pdm1/ My Vault? It certainly runs fine on files in the local SW Working Folder.

2.  How can the status icon in frontof Row 1_03.SLDASM show the document does not exist in the vault, when it is clearly down under the Bag Retrofit, Row 1 Folder?  Does it need to reside in the same Parent folder ... is that the problem? 

This is part of a bigger problem that a few sheets in the Row 1_03 5-30-13. SLDDRW do not represent the latest model Row1_03.SLDASM.  

You think you are confused !    any help or suggestions to provide more info is much appreciated,

thank you!

steve